Commercial outcome
Compare the quote together with freight, duty, inspection, tooling, fees, MOQ and lead time.
Supplier Evaluation & Selection Kit
Choose the right supplier. Defend the decision six months later.
Compare up to five suppliers using qualification, landed cost, residual risk, weighted scoring, negotiation and approval in one connected supplier-selection kit.
For procurement specialists, sourcing teams, importers and independent consultants.
- Standard .xlsx
- No macros
- One-time purchase
- Up to 5 suppliers
What it is
A connected decision system, not a single scorecard.
VENDECISION Supplier Evaluation & Selection Kit links the steps that are often managed in separate files. It replaces disconnected qualification sheets, quotation comparisons, risk registers and manually rebuilt approval summaries.
- Configurable criteria and weights
- Mandatory qualification gates
- Comparable landed-cost logic
- Residual-risk treatment
- Weighted supplier ranking
- Management-ready recommendation
Key outcomes
Three outputs change the quality of the supplier decision.
Risk-adjusted ranking
Keep mandatory failures and unresolved residual exposure inside the supplier comparison.
Approval-ready summary
Present the preferred supplier, rationale, cost, score, risk, conditions, owners and sign-off fields.
What is included
Five customer deliverables, one controlled workflow.
The product contains two .xlsx files and three supporting documents. The 12 modules are connected workbook sheets, not 12 separate files.
Clean master workbook
VENDECISION_Supplier_Evaluation_and_Selection_Kit_Clean_v1.0.xlsx
Reusable working copy for a new supplier decision.
Completed fictional example
VENDECISION_Supplier_Evaluation_and_Selection_Kit_Completed_Fictional_Example_v1.0.xlsx
A fully populated fictional example showing the intended workflow.
Quick-start guide
VENDECISION_Quick_Start_Guide_v1.0.pdf
Setup order, field guidance and operating notes.
Supplier email scripts
VENDECISION_Supplier_Email_Scripts_v1.0.pdf
Practical communication templates for RFQ, clarification and follow-up.
Licence, version and compatibility notes
VENDECISION_Licence_and_Version_Notes_v1.0.pdf
The final checkout version will define rights, support and updates.
Prelaunch release control: the final licence copy, update entitlement, support scope and compatibility claims remain subject to verification before checkout opens.
12 connected modules
Every module has a defined input, output and next connection.
| Module | Stage | Purpose | Required input | Generated output | Next connection | Configurable |
|---|---|---|---|---|---|---|
| Start Here | Configure | Orient the user and show project status and key outputs. | Project name, owner and evaluation context. | Guided starting point and decision overview. | Setup & Scoring | Yes |
| Setup & Scoring | Configure | Define evaluation criteria, weights, thresholds and risk penalty logic. | Criteria, weight percentages and decision thresholds. | Configured scoring model with weight validation. | RFQ Builder | Yes |
| RFQ Builder | Configure | Structure technical and commercial requirements before comparing offers. | Specifications, quantities, delivery terms and evidence requirements. | Consistent request-for-quotation structure. | Prequalification | Yes |
| Prequalification | Qualify | Check mandatory requirements and prevent failed suppliers from being recommended. | Supplier evidence and mandatory pass/fail criteria. | Approved, conditional or rejected qualification gate. | Landed Cost / TCO | Yes |
| Landed Cost / TCO | Calculate | Bring freight, insurance, duty, inspection, tooling and other cost drivers into one comparable view. | Quoted price, quantity, logistics, duties, fees and lead-time data. | Total landed cost and landed unit cost by supplier. | Supplier Risk Register | Yes |
| Supplier Risk Register | Calculate | Record inherent risk, controls and residual exposure across supplier risks. | Risk events, likelihood, impact, controls and owners. | Residual-risk profile and unresolved issues. | Weighted Supplier Comparison | Yes |
| Weighted Supplier Comparison | Rank and negotiate | Normalize supplier data, apply weights and preserve critical failures and residual-risk penalties. | Qualification, cost, performance criteria and residual risk. | Adjusted supplier score, rank and recommendation status. | Negotiation Planner | Yes |
| Negotiation Planner | Rank and negotiate | Track targets, concessions, owners, deadlines and unresolved award conditions. | Negotiation positions, supplier responses and conditions. | Traceable negotiation log and pre-award actions. | Management Decision Summary | Yes |
| Onboarding Checklist | Approve and govern | Control the transition from award to supplier activation. | Contract, master-data, sample, compliance and first-order requirements. | Onboarding status and responsible owners. | Performance Scorecard | Yes |
| Performance Scorecard | Approve and govern | Track cost, quality, delivery and service after supplier activation. | Performance data and corrective actions. | Supplier performance view and follow-up actions. | Management Decision Summary | Yes |
| Management Decision Summary | Approve and govern | Present the preferred supplier, rationale, cost, risk, conditions and approval fields. | Connected outputs from qualification, cost, risk, scoring and negotiation. | One management-ready recommendation and approval trail. | Reference Lists | Yes |
| Reference Lists | Configure | Maintain controlled lists used by dropdowns and classifications. | Approved categories and status values. | Consistent data-entry options across modules. | All connected modules | Yes |
On smaller screens, swipe horizontally to review all module columns.
Five decision stages
One master process, with activities grouped consistently.
1
Configure
Set criteria, weights, thresholds and assumptions before supplier data influences the result.
2
Qualify
Record mandatory evidence, critical failures and supplier readiness before commercial ranking.
3
Calculate
Compare quoted price with landed cost, total lead time, MOQ and other commercial drivers.
4
Rank and negotiate
Apply weighted scoring, keep residual risk inside the decision and track negotiated conditions.
5
Approve and govern
Create a management-ready recommendation, document approval conditions and monitor the supplier after award.
Worked example
See how a fictional supplier decision moves through the system.
Every fictional example is clearly labelled. It is not a client case, testimonial or claim of achieved savings.
Use cases
Different roles use the same core logic for different reasons.
Procurement
Structure and defend sourcing recommendations.
View use case →Operations
Surface lead-time, MOQ and implementation consequences.
View use case →SME/importer
Use disciplined selection without enterprise software.
View use case →Consultant
Use a professional client-facing framework within licence scope.
View use case →Product comparison
Use the right level of control for the decision you actually have.
| Capability | Free single-sheet template | Generic marketplace scorecard | Manually assembled spreadsheet | Enterprise procurement platform | VENDECISION |
|---|---|---|---|---|---|
| Supplier qualification | Depends on template | Often basic | Manual | Usually included | Included |
| Landed-cost logic | Rare | Depends on product | Manual | Usually configurable | Included |
| Residual-risk treatment | Rare | Depends on product | Manual | Usually advanced | Included |
| Weighted scoring | Sometimes | Usually included | Manual | Usually included | Included |
| Critical-failure gate | Rare | Depends on product | Manual | Usually configurable | Included |
| Negotiation tracking | Not intended | Rare | Separate notes | Often available | Included |
| Management decision summary | Rare | Depends on product | Rebuilt manually | Usually available | Included |
| Editable .xlsx format | Usually | Usually | Yes | Not usually | Yes |
| Implementation project | No | No | No | Often required | No |
| Multi-user workflow and access control | No | No | Manual | Strong | Not intended |
| System integration | No | No | Manual | Strong | Not intended |
| Client-facing licence option | Depends | Depends | Owner-defined | Contract-dependent | Consultant licence planned |
Basis: visible product scope and category definitions. Enterprise platforms are stronger for integration, workflow, access control and scale; VENDECISION is intended for portable, structured decision work without an implementation project.
Objection handling
What the system can support—and what it cannot replace.
- Supports consistent supplier evaluation and recommendation logic
- Supports a traceable audit trail across the defined modules
- Supports reusable decision work in standard .xlsx files
Not the right fit when…
- You need ERP or supplier-portal integration
- You need automated multi-user approvals and access control
- You require jurisdiction-specific legal, tax or regulatory advice
- You expect the workbook to replace source-document verification
Pricing and licences
One core product. Three planned licence scopes.
Checkout is not open. Prices are displayed as planned one-time licence amounts and must be confirmed at checkout before any sale.
Planned one-time licence
Solo
$19 USD
Planned one-time licence; checkout is not open.
- 1 named user
- Own professional or internal use
- No client-facing reuse
- Version 1.0 files; future updates not yet defined
- Prelaunch support scope to be confirmed
Most practical for small teams
Business
$49 USD
Planned one-time licence; checkout is not open.
- Up to 5 internal users in one legal entity
- Internal procurement and operations use
- No external client delivery of source files
- Version 1.0 files; future updates not yet defined
- Prelaunch support scope to be confirmed
Planned one-time licence
Consultant
$99 USD
Planned one-time licence; checkout is not open.
- 1 named consultant
- Reusable in paid client engagements
- Client-facing outputs permitted; source files may not be resold
- Version 1.0 files; future updates not yet defined
- Prelaunch support scope to be confirmed
Review the full pricing, tax, delivery and licensing information
Management-ready acceptance
What “management-ready” means in this product.
The output is designed to contain the following decision elements. It does not mean that approval is guaranteed or that professional review is unnecessary.
- Recommended supplier
- Decision rationale
- Cost comparison
- Weighted score
- Residual risk
- Mandatory failures
- Unresolved issues
- Award conditions
- Owners
- Approval fields
- Decision date
- Version reference
Compatibility
Designed for desktop Microsoft Excel; broader support is not claimed without testing.
| Application | Status | Release note |
|---|---|---|
| Microsoft Excel 365 for Windows | Not tested in this release | Manual release test required before public support claim. |
| Microsoft Excel 365 for macOS | Not tested in this release | Manual release test required before public support claim. |
| Current supported desktop versions of Microsoft Excel | Designed for use | Specific versions must be verified before sales. |
| Browser-based Excel | Not tested | Some formatting and interaction may differ. |
| LibreOffice | Not tested / not recommended | Formula, validation and formatting behaviour may differ. |
| Google Sheets | Not tested / not recommended | Conversion can change formulas, validation and layout. |
| Mobile spreadsheet applications | Not tested / not recommended | The workflow is designed for desktop use. |
FAQ
Product, format, licence and delivery questions.
What exactly do I receive?
The planned package contains one clean master .xlsx workbook, one completed fictional .xlsx example, a quick-start guide, supplier email scripts and version/licence notes. The final checkout package will be revalidated before sales open.
Is this a subscription?
No. The current commercial plan is a one-time licence. Future update or support plans are not included unless they are separately approved and displayed before payment.
Does it use macros?
No. The product uses standard .xlsx files and does not require VBA macros.
Which spreadsheet applications are supported?
The system is designed for Microsoft Excel 365 or a current supported desktop version of Microsoft Excel. Cross-application compatibility is not claimed until the compatibility matrix has been manually tested.
Can I edit the criteria and weights?
Yes. The scoring model is designed to let the user configure criteria, weights, thresholds and decision assumptions before evaluation.
How many suppliers can I compare?
The current product logic is designed for up to five suppliers in one decision.
How is residual risk reflected?
The risk register records inherent exposure, controls and residual risk. The comparison module can apply a configured risk penalty so unresolved exposure remains visible inside the adjusted score.
What does the critical-failure gate do?
A supplier that fails a mandatory condition can be prevented from receiving a positive recommendation even when its commercial score is strong.
What is the difference between the licences?
The core files are the same. The licence changes the permitted users and whether the system may be reused in paid client engagements.
How is the product delivered?
Checkout is not open. The planned delivery method is a digital download after verified payment.
What support and updates are included?
Support scope and update entitlement are not yet final. They will be stated on the pricing page and accepted licence before checkout opens.
What does the kit not replace?
It does not replace supplier verification, legal review, tax or customs advice, regulatory checks, contractual due diligence, ERP controls or professional judgement.
What is the refund or digital-content policy?
No sale is currently accepted. The final digital-content cancellation and refund policy will be reviewed and displayed before payment.
Next step
Review the evidence before choosing a licence.
Download the fictional sample management summary and compare it with the approval output your process currently produces.