1
Configure
Set criteria, weights, thresholds and assumptions before supplier data influences the result.
Use case
Use a disciplined supplier process without an enterprise platform.
A repeatable decision method that is more controlled than an ad hoc quotation sheet but does not require a software implementation project.
The recurring problem
Why this role needs a connected decision trail.
- Supplier comparisons start with price and add risk only after a problem appears.
- Different sourcing projects use different logic, making past decisions difficult to compare.
- Hidden cost drivers are not captured in a consistent formula.
- The owner receives data but no concise recommendation or conditions.
Relevant outputs
What the system is designed to produce.
- Reusable supplier-selection framework
- Clear mandatory requirements
- Comparable landed-cost assumptions
- Weighted score with risk visibility
- One management decision summary
Practical use
An importer can use the system to document why a supplier with a higher quoted price may still produce a better total commercial and risk outcome.
The decision still requires professional judgement, supplier evidence and the appropriate legal, tax, technical and regulatory review.
Suggested workflow
Use the same five stages without changing their meaning.
2
Qualify
Record mandatory evidence, critical failures and supplier readiness before commercial ranking.
3
Calculate
Compare quoted price with landed cost, total lead time, MOQ and other commercial drivers.
4
Rank and negotiate
Apply weighted scoring, keep residual risk inside the decision and track negotiated conditions.
5
Approve and govern
Create a management-ready recommendation, document approval conditions and monitor the supplier after award.
Next step
See whether the sample output fits your use case.
Download the fictional decision summary and compare it with the approval output you currently use.