The lowest quote is not always the lowest outcome.
Unit price can hide freight, duty, MOQ, lead-time, quality and implementation consequences.
Vendor Decision Kit for procurement teams, operators and consultants
Choose the right supplier. Defend the decision six months later.
Connect qualification, landed cost, residual risk, weighted scoring, negotiation and approval in one management-ready Excel system.
Standard .xlsx · No macros · One-time purchase · Clear licence terms
12connected modules
5decision stages
Up to 5suppliers compared consistently
1management-ready recommendation
Built from real procurement workNot generic template logic
Founder-led by A. GacevaShaped by recurring supplier-decision problems
Connected decision logicQualification, cost, risk and approval in one trail
Portable Excel formatStandard .xlsx with no VBA macros
Where supplier decisions break down
The spreadsheet is rarely the real problem. The disconnected decision logic is.
Risk disappears when it is not connected to the ranking.
A supplier can appear strong numerically while carrying an unacceptable unresolved issue.
Management receives a spreadsheet, not a recommendation.
Data exists, but the reasoning, award conditions and approval trail remain fragmented.
VENDECISION connects those handoffs in one decision trail.
Before and after
Move from fragmented supplier inputs to one configured decision model.
Before
- Quotes in email
- Qualification in a separate file
- Price used as a proxy for cost
- Risk discussed but not reflected in rank
- Concessions lost in notes
- Management summary rebuilt manually
Supplier inputs→Configured logic→Recommendation
After
- One configured decision model
- Qualification gates
- Comparable landed-cost logic
- Residual-risk adjustment
- Traceable negotiations
- Management-ready output
How it works
Five stages. One consistent decision trail.
Each stage creates a defined output and feeds the next. The workbook supports professional judgement; it does not replace it.
- 01
Configure
Set criteria, weights, thresholds and risk appetite before supplier data shapes the result.
Setup & Scoring - 02
Qualify
Capture evidence, document mandatory gaps and apply a critical-failure gate.
Prequalification - 03
Calculate
Compare landed cost, assess inherent exposure and record mitigation and residual risk.
Landed Cost + Risk Register - 04
Rank and negotiate
Normalize commercial inputs, apply weighted scoring and keep targets and concessions traceable.
Supplier Comparison + Negotiation - 05
Approve and govern
Present the recommendation, award conditions, sign-off and post-award controls.
Management Summary + Governance
90-second walkthrough
See the decision logic move from setup to management approval.
The video uses real product views and a filled fictional example. It has no autoplay audio and includes captions and a text transcript.
Read the walkthrough transcript
The walkthrough shows how VENDECISION configures evaluation logic, qualifies suppliers, compares landed cost, keeps residual risk inside the ranking, records negotiation conditions and produces a management-ready recommendation.
See the workbook
Inspect the files before you decide.
Open each annotated view to see what the module is designed to make visible. Use arrow keys in the image viewer to move between views.
Outcome 1
Compare the commercial outcome - not just the quote.
Landed-cost logic brings the quote, freight, duty, tooling, fees, MOQ and lead time into one comparable view.
Outcome 2
A strong score cannot hide a critical failure.
Weighted scoring, mandatory gates and a configurable residual-risk penalty keep unresolved exposure inside the recommendation.
Outcome 3
Move from spreadsheet analysis to an approvable recommendation.
The management summary brings the preferred supplier, cost, score, risk, award conditions and sign-off into one view.
What's included
Everything required to start a structured supplier decision.
Clean master workbook
12 connected modules, colour-coded inputs, formulas and reusable workflow logic.
VENDECISION_Vendor_Decision_Kit_Clean_v1.0.xlsxCompleted fictional example
A worked scenario showing how qualification, cost, risk, ranking and approval connect.
VENDECISION_Vendor_Decision_Kit_Filled_Example_v1.0.xlsxQuick-start guide
Step-by-step orientation, workflow guidance and module explanations.
VENDECISION_Quick_Start_Guide_v1.0.pdfSupplier email scripts
Practical messages for RFQ, clarification, follow-up, negotiation and award communication.
VENDECISION_Supplier_Email_Scripts_v1.0.pdfVersion1.0
Recommended ExcelExcel 365 or current desktop Excel
File formatStandard .xlsx
MacrosNo VBA macros
DeliveryDigital download after checkout
SupportFile access and basic use questions
Compare options
Different tools solve different procurement problems.
VENDECISION is designed for a fast, portable and structured supplier decision. Enterprise platforms remain stronger for workflow, integration and scale.
Swipe or scroll horizontally to compare all options →
| Capability | Free single-sheet template | Generic marketplace scorecard | Manually assembled spreadsheet | Enterprise procurement platform | VENDECISION |
|---|---|---|---|---|---|
| Supplier qualification | Partial | Depends on product | Manual | Included | Included |
| Landed-cost logic | Not intended | Partial | Manual | Included | Included |
| Residual-risk treatment | Not intended | Partial | Manual | Included | Included |
| Weighted scoring | Partial | Usually included | Manual | Included | Included |
| Critical-failure gate | Not intended | Depends on product | Manual | Included | Included |
| Negotiation tracking | Not intended | Rare | Manual | Included | Included |
| Management decision summary | Rare | Partial | Manual | Included | Included |
| Editable Excel format | Included | Usually included | Included | Not intended | Included |
| Implementation project | None | None | None | Usually required | None |
| One-time purchase | Free | Usually | Internal effort | Usually subscription | Included |
| Client-facing licence option | Depends on licence | Depends on licence | Depends on ownership | Contract-dependent | Consultant licence |
| Immediate usability | High | High | Low to medium | Low before setup | High |
| System integration | Not intended | Not intended | Manual | Strong | Not intended |
| Multi-user workflow | Manual | Manual | Manual | Strong | File-based |
| Access controls at scale | Limited | Limited | Manual | Strong | Not intended |
Who it is for
One decision system. Four practical use cases.
Procurement
Structure and defend sourcing recommendations with clear evidence, criteria and conditions.
Operations
Surface cost, lead-time, quality and implementation implications before award.
SME or importer
Use disciplined supplier selection without buying enterprise procurement software.
Consultant
Deliver a reusable, professional and client-facing decision process under the appropriate licence.
Not the right fit when...
- You need ERP or supplier-portal integration.
- You need automated multi-user approvals and access control.
- You require jurisdiction-specific legal or regulatory advice.
- You expect a workbook to replace source-document verification.
Proof before promises
See the product. Understand the method. Know the limits.
Customer recommendations will be added only after verified beta use and permission. Until then, inspect the workbook, walkthrough, sample outputs and transparent scope directly.
See the real workbook
Ten annotated views, a 90-second walkthrough and a downloadable management-summary sample.
Inspect product views →Understand the decision logic
Qualification, cost, risk, negotiation and approval are shown as connected stages, not isolated template features.
Review the workflow →Know what it does not replace
VENDECISION structures decision support. It does not perform supplier verification, legal review, customs advice or regulatory due diligence.
Read the scope →
A. GacevaProcurement professional and international consultant10+ years of real supplier-selection and decision-review work.
Founder note
Built from the decision problems procurement teams face in real work.
“VENDECISION is inspired by everything I wished I had at hand in demanding procurement work, and by the practical support I wished the process gave the people doing the work.”
Seeing the same problems return - scattered files, hidden assumptions, rushed approvals and decisions that had to be reconstructed months later - made the need impossible to ignore. The system reflects the structure, clarity and practical support I wished had been available to me and the teams around me.
It does not replace professional judgement. It gives that judgement a clearer, more consistent and more durable trail.
Pricing and licences
One-time licences. No subscription.
Prices are shown in USD. Checkout is currently in prelaunch mode; join the launch list to receive the free sample and first access.
Solo
$19
For one named user using the kit for internal or personal professional work.
- 1 named user
- All customer files
- Internal use
- Correction updates if issued
- Basic product-use support
Most practical for teams
Business
$49
For up to five internal users within one legal entity or business unit.
- Up to 5 internal users
- All customer files
- Internal business use
- Correction updates if issued
- Basic product-use support
Consultant
$99
For independent consultants using the framework in paid client engagements.
- 1 named consultant
- Reusable in client work
- Client-facing outputs permitted
- Source-file redistribution prohibited
- Basic product-use support
Solo1 user · internal use
BusinessUp to 5 internal users
ConsultantClient engagements and outputs
Purchase confidence
Know the files, licence and limits before checkout.
Digital deliveryDownload after successful checkout when sales open.
Excel formatStandard .xlsx with no VBA macros.
SupportFile access and basic product-use questions.
UpdatesPurchased version plus correction updates if issued.
Taxes and checkoutProvider and applicable tax treatment will be shown before payment.
Seller and contactVENDECISION, operated from North Macedonia. Contact form available.
Scope: The kit is a decision-support tool. It does not replace legal, tax, customs, sanctions, technical, financial, cybersecurity, insurance, ESG or regulatory due diligence.
Free sample + launch access
Review the decision output before checkout opens.
Join the launch list to get a sample management summary, the supplier-decision checklist and first access when checkout is ready.
- Sample management-ready recommendation
- 24-point supplier decision checklist
- Launch notification and selected licence interest
Checkout is not open yet. The resources are available immediately after form submission.
FAQ
Questions buyers usually ask before choosing a licence.
Core answers remain visible and usable without JavaScript.
What exactly do I receive?
A clean master workbook, a completed fictional example, a quick-start guide PDF and supplier email scripts PDF.
Is this a subscription?
No. The listed prices are one-time licence fees for the purchased version and permitted use.
Does the workbook use macros?
No. The product is a standard .xlsx workbook and does not use VBA macros.
Which Excel versions are supported?
Microsoft Excel 365 or a current desktop version of Excel is recommended. Other spreadsheet applications may display formulas, validations or formatting differently.
Can I edit the criteria and weights?
Yes. Criteria, weights, thresholds and core assumptions are configurable within the intended setup areas.
How many suppliers can I compare?
The current version is designed to compare up to five suppliers consistently in one decision model.
How is residual risk reflected?
The risk register records inherent risk, controls, mitigation and residual exposure. A configurable residual-risk penalty can then affect the adjusted supplier score.
What does the critical-failure gate do?
It prevents a supplier that fails a mandatory requirement from surfacing as the preferred recommendation solely because of a strong weighted score.
What is the difference between the licences?
Solo is for one internal user. Business permits up to five internal users within one entity. Consultant permits one named consultant to use the framework in client engagements and deliver resulting outputs.
Can consultants use it with clients?
Yes, under the Consultant licence. Client-facing outputs are permitted, but the original editable source files cannot be redistributed or resold.
How is the product delivered?
When checkout opens, delivery will be by digital download after successful payment. The final checkout and fulfilment flow will be tested before sales go live.
What support and updates are included?
Support covers file access and basic product-use questions. The purchased version includes correction updates to that version if issued. Feature upgrades may be separate.
What does the kit not replace?
It does not replace supplier verification, legal review, tax or customs advice, sanctions screening, technical validation, contractual due diligence or regulatory checks.
What is the refund or digital-product policy?
Checkout is not yet open. Final digital-content cancellation and refund terms will be displayed before payment and on the refund-policy page.
Your next supplier decision
Make the next recommendation easier to explain, approve and revisit.
Get the free sample now and first access when checkout opens.